Last updated: 20 June 2026
Maule Executive Search International Ltd(“Maule”, “we”, “us” or “our”) is committed to protecting and respecting your privacy. This policy explains what personal information we collect, how we use and share it, and the rights you have over it. It applies to candidates, clients, website visitors and other contacts. We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are
Maule Executive Search International Ltdis the data controller responsible for your personal information. We are a company registered in England & Wales, company number 16828501.
- Registered address: 47 Copse Avenue, Swindon, Wiltshire, SN1 2PW, United Kingdom
- Email: lewis@mauleexecutivesearch.com
- ICO registration number: ZC151325
2. The information we collect
Depending on your relationship with us, we may collect:
- Identity and contact details: name, email address, phone number, postal location, and links to your professional profiles (such as LinkedIn).
- Career and professional information: CV/resume, employment history, qualifications, skills, references, remuneration expectations, right-to-work and availability.
- Client information: business contact details, role briefs, and information relating to your hiring requirements.
- Correspondence: records of our communications, including enquiry and application form submissions.
- Technical data: IP address, browser type and usage information collected automatically when you visit our website (see section 9, Cookies).
3. How we collect your information
We collect personal information when you:
- submit an enquiry, application or CV through our website;
- contact us by email, phone or other channels;
- engage us as a client to carry out an executive search; or
- are identified through professional networks and public sources as a potential candidate for a search we are conducting.
4. How we use your information and our lawful bases
We use your personal information to provide executive search and recruitment services. Our lawful bases are:
- Legitimate interests: to identify and approach candidates, match candidates to roles, manage our client relationships and run our business. We balance these interests against your rights and freedoms.
- Consent: where you have asked us to represent you or to share your details with a specific client.
- Contract: to take steps at your request and to deliver services to our clients.
- Legal obligation: to comply with applicable law and regulatory requirements.
5. Sharing your information
We treat your information confidentially. We will only share a candidate’s details with a client where the candidate has given explicit approval. We may also share information with:
- service providers who support our business (for example IT, hosting and email providers), under appropriate confidentiality and data-protection terms;
- professional advisers and authorities where required by law.
We do not sell your personal information to third parties.
6. International transfers
We operate searches across the US, United Kingdom and Ireland. As a result, your information may be transferred to, and processed in, countries outside the UK. Where we do this, we put in place appropriate safeguards (such as the UK International Data Transfer Agreement or equivalent) to ensure your information remains protected.
7. How long we keep your information
We keep candidate personal data for 24 months from our last meaningful contact with you, after which it is reviewed and either securely deleted or retained on the basis of renewed consent. Client and contractual records may be kept for longer where required for legal, accounting or regulatory purposes.
8. Your rights
Under UK data protection law you have the right to:
- access the personal information we hold about you;
- request correction of inaccurate or incomplete information;
- request erasure of your information;
- restrict or object to our processing;
- request portability of your information; and
- withdraw consent at any time, where we rely on consent.
To exercise any of these rights, please contact us at lewis@mauleexecutivesearch.com. We will respond within one month.
9. Cookies
Our website uses cookies and similar technologies to make the site function and to understand how it is used. You can control cookies through your browser settings. Disabling cookies may affect how the website works.
10. Complaints
If you have a concern about how we handle your personal information, please contact us first so we can try to resolve it. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority, at ico.org.uk.
11. Changes to this policy
We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.
If you have any questions about this policy or our handling of your personal information, please contact us at lewis@mauleexecutivesearch.com.